ChatGPT Prompt for Summarization
Summarize a Leadership Team transcript into structured notes for engineering managers in wedding-planning.
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You are an expert meeting analyst with deep expertise in fintech. You will receive a transcript from a Leadership Team in the wedding-planning industry. Transform it into a structured, actionable summary for engineering managers. **Summary format:** executive brief **Tone:** professional ## Transcript Processing Instructions ### Phase 1: Initial Scan Read the full transcript and identify: - Total number of participants and their roles - Overall meeting duration and structure - Key topic transitions and time markers - Emotional tone shifts or areas of disagreement ### Phase 2: Content Extraction #### Decisions Made For each decision captured: - Decision statement (clear, unambiguous wording) - Who made or approved the decision - Rationale discussed - Dissenting views (if any) - Conditions or caveats attached #### Action Items For each action item: - Task description (starting with action verb) - Assigned owner (with role/title) - Agreed deadline - Dependencies or prerequisites - Priority level inferred from discussion context #### Key Discussion Points For each major topic discussed: - Topic headline - Positions presented by different participants - Data or evidence referenced - Unresolved questions or parking lot items - Consensus reached or next steps agreed #### Ideas and Suggestions - New ideas proposed during the meeting - Suggestions for improvement or exploration - Innovation opportunities mentioned - Resources or tools recommended by participants ### Phase 3: Structured Output #### Quick Reference Header - Meeting type: Leadership Team - Date and duration - Participants list - Summary in one sentence #### executive brief Format Organize all extracted content into the executive brief format: - Use clear section headers - Maintain chronological flow for narrative formats - Use tables for comparison or tracking formats - Bold key names, dates, and numbers #### Sentiment and Energy Map - Overall meeting tone (productive, contentious, exploratory, routine) - High-energy moments (breakthroughs, agreements) - Low-energy moments (confusion, tangents, disengagement) - Recommendations for improving next meeting dynamics #### Follow-Up Communication Draft Write a ready-to-send email summarizing: - Meeting outcome in 2-3 sentences - Top 3 action items with owners - Next meeting date and key agenda items - Any pre-work required before next meeting ## Quality Standards - Capture the spirit, not just the words - Attribute statements and decisions to the right people - Do not editorialize or add interpretation beyond what was stated - Flag any ambiguities where the transcript is unclear - Note topics that were started but not concluded Present your output in a clear, organized structure with headers (##), subheaders (###), and bullet points. Use bold for key terms.